Shared August 7, 2015
00:13 As your company evolves, and as laws change, your policies will need to be updated and the changes communicated clearly to all your employees.
00:36 As a general guideline, you should conduct an annual review of all corporate policies to ensure that they meet your business needs and reflect current employment and benefits laws.
0:53 Your annual inventory should assess internal guidelines and procedures, including such things as employee dress code, social media, technology and telephone use, corporate credit card use, flexible or remote work hours, vacation and personal time, and the like.
01:18 As you proceed, ask yourself the following questions:
1- Is the policy legal, understandable, and enforceable as written?
2- Does the policy meet business and managerial needs?
02:08 Draft the policy in conjunction with HR, management, and appropriate stakeholders within the company. For example, if you are establishing rules on the use of social media on company computers, you should engage IT leaders in the conversations.
02:32 Have the policy reviewed by an employment attorney to make sure that it is legally enforceable and complies with all relevant laws.
02:42 Communicate it in writing to all employees. You may certainly give a verbal heads up to your employees that a change is coming, but the official announcement should be in print, with email as a back-up.
03:00 Obtain written acknowledgement from all employees that they have received and read the new policy, similarly to the acknowledgement they signed when receiving your company handbook when they first started work.
03:22 The formal written communication and employee signatures are in place as a protection for employers and employees alike, but don’t allow that to make the process of setting new policies an impersonal one.
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